CES Operations and Project Administrator - Portland State University

Portland State University is Oregon’s most affordable public research university, located in the heart of one of America’s most dynamic cities. Our mission to “let knowledge serve the city” reflects our dedication to turning ideas into action — in Portland and around the world. The city is our campus, giving students unmatched access to career connections, a vibrant cultural scene and hands-on learning experiences with hundreds of community partners.

More than 27,000 students from all backgrounds bring diverse perspectives to our classrooms and campus life, from the tree-lined Park Blocks to the bustling Urban Plaza and state-of-the-art science labs. We are proud of our world-class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement and innovation.

The Center for Public Service provides individuals and public sector and non-profit organizations access to the intellectual resources and practical experience of the Hatfield School of Government in order to improve governance, civic capacity and public management locally, regionally, nationally and around the globe. For more information please Click Here

Position Summary

Community Environmental Services (CES) is a waste reduction research, service and technical assistance program, employing students to work with partners outside of the University.

Support for CES will include:

• Ensure that CES services are provided in a timely and professional manner and that accurate records are maintained.
• Train and supervise student staff.
• Work closely with CES Director to manage current projects and develop new projects, timelines, budgets and scopes of work.
• Implement all elements of project Scopes of Work overseen by this position.
• Communicate effectively with internal and external partners, including the City of Portland and Port of Portland, and funders of projects as well as new partners.
• Provide oversight and operational support for ongoing CES technical assistance and research projects.
• Establish new work programs by scoping operational and budget needs for new Materials Assessment projects in response to requests and identifying new opportunities and partners in the Metro area.
• Track and reconcile project budgets working with DRA when appropriate, invoice clients, and provide quarterly financial reports for overall program budget.
• In consultation with director and CPS Budget Administrator, manage annual program budgets. Coordinate quarterly budget check-ins with CPS staff and CES team.
• Supervise and contribute to the completion of project reports with student staff.

For information about CES please Click Here

In accordance with the AAUP collective bargaining agreement this position is open only to current PSU AAUP academic professionals. Article 17 Section 11 refers: Click Here

Minimum Qualifications

BA/BS with 3+ years of related experience.

Knowledge and experience with policy and operations regarding: waste reduction, materials management, recycling, food waste, and composting.

Experience with project management with multiple subordinate staff.

Ability to initiate negotiations of contracts with public and private partners and organizations.

Ability to travel locally and nationally in support of program operations.

Possession of a valid State-issued driver’s license.

Preferred Qualifications

Master’s with 1+ year of related experience.

1-3 years experience with waste audits or in materials management field.

Knowledge of natural resource issues and policies.

Experience managing program budget with multiple sources of revenue, setting and reconciling project budgets or able to learn quickly.

Proactive and enthusiastic to develop new partnerships.

Exceptionally detail oriented.

Knowledge of basic research study design.

Knowledge of or ability to learn basic website content management and social media communications.

Key Cultural Competencies

• Creates an environment that acknowledges, encourages and celebrates differences.
• Functions and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds.
• Seeks opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.
• Adheres to all PSU’s policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.

Environmental Stewardship

Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals.

Work Days/HoursThis position is .70 FTE (28 hours per week) with work days and hours to be determined with supervisor.Total Compensation Range & Benefits Statement

The starting annual full-time salary rate for this position will be between $50,748 and $54,500 (at 1.0 FTE). This position is currently at .70 FTE. The starting salary may be negotiable above this range, however it will be dependent upon the knowledge, experience, skills and abilities of the chosen candidate, the budget of the hiring department, and approval from HR.

PSU’s excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon Public Universities.

Application Instructions

Additional Information

This appointment is limited duration (through 06/30/2020) with the possibility of renewal.

Additional Application Instructions (deadlines, etc.)

In accordance with the AAUP collective bargaining agreement this position is open only to current PSU AAUP academic professionals. Article 17 Section 11 refers: Click Here

Please list the names, telephone numbers and email addresses for three professional references.

Does this position require the employee to drive a motor vehicle?YesBackground Check RequiredYesPosition End Date (if applicable)06/30/2020If you have questions

Please contact Christa McDermott at christa@pdx.edu

Search Details

Posting Close Date09/20/2019Projected Close Date for PostingClosesApplication screening begins09/09/2019Quick Linkhttp://jobs.hrc.pdx.edu/postings/30951